Members of the SAA Board of Trustees have adopted a number of statements of policy and best practices. Registration for the conference and participation in seminars and workshops are open only to those who observe these policies. Any member who is found to be in violation of the policies may be denied a place in a seminar or workshop; severe or repeated violation of policies may result in the revocation of membership. The policies are intended to preserve the SAA’s historic reputation for egalitarian, ethical, and collegial governance and behavior.
- Social Media Guidelines
Social Media Guidelines
In recent years, Twitter, Facebook, and other forms of social media have become a rich resource for scholarly discourse, opening up the conversation to those outside of the conference’s physical space. That said, many of us are new to social media, and the conventions around its use are still forming. Here are three basic principles for using Twitter and other social media.
Recording devices and Twitter broadcast work and comments that have traditionally been relatively closely held. Audio and video recordings of sessions should not be made or posted without the permission of all panelists or seminar members, ideally secured through the moderator or seminar leader in advance of the session. Any speaker has the right to request that his or her work and comments not be tweeted. Please ask subjects involved before posting and tagging photos.
Twitter feeds represent an extension of the conference online. As such, we encourage participants to consider their comments to be public, avoiding remarks that would be inappropriate in other professional spaces.
Live-tweeting often represents itself as a transcript of spoken words. Tweeters should be aware of the potential for misrepresentation, appropriation, and removal of context. It is important to attribute tweets with a speaker’s handle or full name (for example, @handle:xxx). Retweeting and favoriting remove tweets from temporal sequence, so it is best to attribute individual tweets, rather than just the first in a sequence.
For the 2018 Annual Meeting the hashtag is #Shax2018.
Approved 26 November 2015
Amended 15 May 2017
- Sexual Harassment Policy
Sexual Harassment Policy
The SAA strives to be an inclusive and welcoming point of contact for our diverse membership of scholars, teachers, and students from around the world. We take instances of disrespectful, dismissive, patronizing, or harassing behavior—whether in speech or act, whether in formal or informal settings, and whether based on gender, sexuality, race, ethnicity, religious affiliation, ability, status, or age—seriously. Those who are the targets of harassment should not feel unheard or unassisted.
Sexual harassment is behavior that demeans, humiliates, or threatens an individual on the basis of their sex. It is unwanted attention that a recipient experiences as offensive or disruptive to personal well-being. Sexual harassment can include crude behavior (such as offensive statements, jokes, or gestures); dismissive or insulting modes or address (such as referring to a woman not by her name but as “honey”); unwelcome sexual attention (such as unwanted touching or repeated requests for dates); and coercion.
Sex-based harassment also takes nonsexual forms when an individual is targeted because of gender or gender expression. It singles out some members of the community as acceptable targets and as unworthy of respect. Harassment never occurs in a vacuum. Frequently, alienating behaviors including race- and religion-based harassments intertwine with sexual harassment. Working to discern, for instance, whether a comment about appearance is aimed primarily at someone’s gender, sexuality, religion, or race mistakes how harassment can leave its impact on multiple levels.
The SAA emphasizes the importance of adopting a fully intersectional understanding of sex-based harassment. Harassment not only sabotages the individual; it also damages the Shakespeare Association community by discouraging participation in the Association and compromising the free exchange of ideas that is at the center of our mission as an organization.
All of the spaces into which our professional meetings extend are professional, and the values of respect, equity, and nondiscrimination should inform conduct in the seminar room and on the dance floor, over coffee, and over drinks. All members should aspire to treat each member as having an equally valuable contribution to make.
What to Do if You Have Been Harassed
The SAA seeks to provide meaningful support to members who have experienced sexual harassment at the annual meeting or related events. If you have experienced any unwelcome behaviors, please contact the executive director or any trustee of the Association. These officially designated contacts can serve as sounding boards, confidantes, and informal advisers; they can also confer with you confidentially about possible next steps. Reporting an incident of sexual harassment does not obligate the reporter to pursue any further action. The SAA’s goal above all is to support vulnerable members of the community and to strategize to end the harassment in question. As a voluntary professional organization with a small staff, the SAA is unfortunately limited in its ability to respond formally to charges of sexual harassment. Nonetheless, within
these constraints the SAA will follow its professional and ethical responsibility to respond to reports of sexual harassment among its membership.
Adopted 10 December 2015
Amended 15 May 2017
- Academic Integrity
The Shakespeare Association of America thrives on the circulation of new and emerging ideas. The special atmosphere of its annual conference derives in part from its distinctive ways of bringing scholars of all ranks and many kinds of affiliation together for a free exchange of ideas. Unusual openness requires a high degree of academic trust. Given the circulation of work-in-progress that the conference fosters, it is important for all members to follow established citation and copyright guidelines in handling the intellectual property of others, including all abstracts, papers, and talks presented at the SAA.
Always obtain permission before citing unpublished work heard or read at the conference.
Never recirculate another’s work in your own scholarship or teaching without the author’s permission.
Treat seminar abstracts in the same way as papers read or circulated.
Follow the SAA’s Social Media Guidelines for digital distribution, in real time or in retrospect, of the content of panels or seminars.
Approved 26 December 2015
- Seminar and Workshop Guidelines
Guidelines for SAA Seminars and Workshops
Purpose: Each seminar and workshop is designed to serve as a forum for fresh research, mutual criticism, and pedagogical experimentation among members with specialized academic interests.
Leader: The work of each seminar or workshop is to be determined and directed by a Leader or Leaders who are responsible to the Shakespeare Association’s Trustees and Executive Director. A Leader who has accepted a place on the program has undertaken a responsibility to attend the Association’s Annual Meeting. If attendance is in question, the Leader should contact the Executive Director immediately.
Enrollment: Membership of the Shakespeare Association of America is required for participation in any SAA seminar or workshop. Enrollment in seminars and workshops is open only to those who are at the dissertation stage of research or who have achieved postdoctoral standing. The Leader(s) of each seminar and workshop may invite up to four participants to join in the work of the group. Remaining places in each seminar are filled through the Association’s open enrollment process. No one may participate in more than one seminar or workshop. No paper presenter may participate also in a seminar or workshop.
Advance Work: As director(s) of the seminar or workshop, Leader(s) determine the extent and nature of work to be done in preparation for these sessions. This may involve common readings, papers (on either a voluntary or an assigned basis), critiques, bibliographies, or any other exercise or project devised by the Leader(s). All written materials used in a session are to be circulated to the full membership of the session and read in advance of the Meeting.
Protocols for Seminar and Workshop Members: Acceptance of a place in a seminar or workshop represents a commitment to complete the work of the seminar or workshop and to attend the Annual Meeting. No member, even if registered in the seminar or workshop, may participate in the session at the Annual Meeting without completing the advance preparation set by the Leader(s). Seminar or workshop members should follow procedures established by their Leader(s), particularly regarding paper length and circulation deadlines. Any seminar or workshop member who has not completed the assigned work by the deadlines specified by the Leader(s) will not be listed as a seminar or workshop member in the Conference Program and may not join in discussion at the meeting. A seminar or workshop member who will not be in attendance should notify the Leader(s) immediately.
Seminar and Workshop Sessions: Seminar and workshop meetings should be devoted to a discussion of major issues raised by work already completed. The sessions are not to involve either reading or summarizing papers. It is assumed that all participants are already familiar with one another’s work by the time the meeting begins. The Leader(s) assume responsibility for the direction and content of the discussion. Workshop sessions may be devoted to exercises organized by the Leader(s) as well as to discussion of major issues.
Auditors: In advance of the Meeting, Seminar Leaders should submit abstracts for seminar papers to the SAA office, for posting on the SAA website. On the day of their session, they should also make available to auditors hard copies of abstracts. At the discretion of the session’s Leader(s), auditors will be permitted to join in the discussion during the final portion of the seminar or workshop.
Academic Integrity: It is assumed that each paper or project submitted to a Shakespeare Association seminar or workshop represents original work that addresses the topic and agenda set out by the Leader(s). Work-in-progress is to be treated with the utmost respect, and members should follow established citation and copyright guidelines in handling the intellectual property of others, including all abstracts, papers, and talks presented at the SAA. No paper should be recirculated in any form or any venue without the author’s permission, and seminar abstracts should be treated in the same way as papers read or circulated. Permission must be obtained before citing unpublished work heard or read at the conference. Also to be observed are the SAA’s Social Media Guidelines for digital distribution, in real time or in retrospect, of the content of panels or seminars.
Professional Behavior: All seminar and workshop members are entitled to be treated with respect and are expected themselves to engage with their fellow enrollees in a respectful manner. This applies to correspondence exchanged in advance of the conference and to participation in the seminar or workshop session. Unprofessional conduct may include disrespectful, dismissive, bullying, patronizing, and harassing behavior.
- Privacy and Data Use Policy
Privacy and Data Use Policy
Your member information is collected by the SAA in order to e-mail you copies of the bi-annual Bulletin; to maintain aggregate data on current and historical membership trends; and to communicate with you regarding your membership. This information will not be shared with third parties.
The information you provide as part of your Membership Application or Renewal (name, e-mail address, websites, institutional affiliation, academic rank, and student status and advisor information for graduate students) may be shared with members of the Board of Trustees, staff and other parties internal to the organization for maintaining aggregate demographic information about the SAA membership; to compile its Annual Report; and to provide better services and tailored benefits to our members.
Information included on your Member Profile page (name, e-mail address, institutional affiliation, websites, past participation in SAA conferences, descriptions of projects emerging from conference participation) will be visible to fellow members only with current login information. This information may be used by the SAA, its Board of Trustees, staff, and other parties internal to the organization for maintaining aggregate demographic information about the SAA membership; to compile its Annual Report; and to provide better services and tailored benefits to our members.
Completion of all requested information is optional.
Membership data will be held for a maximum of six (6) years. Members may remove information about themselves from the website at any time by contacting the SAA staff.
In case of data breach:
The procedures below will be followed by the SAA in the unlikely case of a data breach.
During a data breach, the following procedure should be followed to communicate with the SAA Executive Director (“Controller”) and Board of Trustees:
- Inform the Board of Trustees and Executive Director about the data breach within seventy-two (72) hours.
- Provide the contact details of all responsible parties.
- Document all the facts related to the data breach and make them available for inspection by the Controller.
- Notifications should include the following information. If not all data is available initially, it can be shared as it becomes available: nature of the data breach; categories of the data breach; approximate number of individual affected; approximate number of data records affected; consequences of the data breach; proposed measures to mitigate the data breach.
- Individuals affected by a data breach should be contacted without delay, in clear and plain language.
All Data Processors (entities other than the SAA who have access to member information) have been invited to establish their compliance with GDPR. The SAA will not use any Data Processor that does not respond satisfactorily or that is discovered to be noncompliant with GDPR practices.
Adopted May 2018