For Exhibitors and Advertisers
The Shakespeare Association of America
46th Annual Conference
28-31 March 2018
The Westin Bonaventure Hotel, Los Angeles, California
Thank you for your interest in joining the Shakespeare Association for our 46th annual meeting in Los Angeles, California. Book Exhibits are perennially popular features of the conference, and SAA members have come to view the exhibits and publisher representatives who staff them as fundamental to their conference experience. This page contains information about the conference hotel and its room rates, exhibit dates and times, table and advertising charges, and shipping instructions.
All arrangements for exhibiting should be made with the SAA office (not the conference hotel). Please contact us with any questions: email@example.com.
404 S Figueroa St.
Los Angeles, CA 90071
Hotel and conference registrations open 1 January 2018. The SAA’s discounted rate is $155 per night for single and double occupancy. When making hotel reservations, be sure to identify yourself as an SAA participant to secure the negotiated rates.
Shipping and Receiving Information
Shipments to the Westin Bonaventure should be labeled accordingly:
c/o Sara Griebe
[Name of Company]/Shakespeare 2018
The Westin Bonaventure Hotel and Suites
404 South Figueroa Street
Los Angeles, California 90071
Hold for [Name of Meeting Room]
Multiple packages within a single shipment should be numbered in sequence. (i.e., 1 of 3, 2 of 3, 3 of 3).
Handling Charges: boxes less than 5 lbs. – $5.00** each + carrier fee (s); boxes 6 to 20 lbs. – $10.00** each + carrier fee(s); boxes 21 to 50 lbs. – $15.00** each + carrier fee(s); boxes over 50 lbs. – $25.00** each + carrier fee(s); crates and pallets – $75.00** each + carrier fee(s)
The Receiving Department is open from 6:00 am to 3:30 pm, Monday through Friday, 6:00 am to 2:00pm Saturday, or by reservation. The hours are subject to change, so please arrange in advance any shipping and/or receiving needs with the Westin Bonaventure.
The Hotel will accept and store all boxes and shipments required for scheduled meetings/programs. Shipments must be scheduled to arrive no more than 3 days prior to the conference as the Hotel has very limited storage space. Shipments arriving more than 3 days prior will be refused or a storage fee may apply.
If hotel staff are needed to assist you in moving, opening and organizing your boxes, the Westin Bonaventure Hotel can schedule this for a flat labor fee. Please let the Westin Bonaventure and the SAA know in advance the date and time you would like this scheduled.
After the conference, any boxes to be shipped out of the Westin Bonaventure Hotel must be properly packaged and labeled with shipping address, return address and method of payment on your departure date. Outbound shipping is through the FedEx Business Center located on the lobby level of the Hotel. Any materials left behind without shipping instructions will be discarded three business days after the conference.
2018 Exhibit Location and Times
The exhibit will be open:
Thursday, 29 March: 8:00AM – 6:00PM
Friday, 30 March: 8:00AM – 6:00PM
Saturday, 31 March: 8:00AM – 12:00PM
Wednesday, 28 March – 6:00 pm Set-up can begin (please send credit card authorization to hotel per instructions).
The hotel will not deliver any packages without the credit card authorization.
2018 Charges to Exhibit
Fees are $350 for one skirted table and $200 for each additional skirted table. The link provided below also offers the opportunity to reserve power ($60) and internet access ($100) for exhibit table(s) and contains an open comments section in which you can convey special requests to the SAA office.
Ad Space in the 2018 Conference Program
Full-page ad (4 3/4″ wide by 8″ tall): $1,000
Half-page ad (4 3/4″ wide by 3 3/4″ tall): $600
Ads must be camera-ready and must be uploaded as PDF files via the form below. The deadline to submit an ad is 15 February 2018.