2016 Book Exhibitors’ Table and Ad Information and Reservation Forms
Shakespeare Association of America
44th Annual Conference
23-26 March 2016
New Orleans, Louisiana
Thank you for your interest in joining the Shakespeare Association of America and over 1,000 of its members in New Orleans for what will be one of our largest annual conferences ever. As many of you know, the book exhibit is a perennially popular feature of the conference, and SAA members have come to view the exhibits and publisher representatives who staff them as fundamental to their conference experience. The following page contains information about lodging costs, exhibit dates and times, and table and advertising rates.
We look forward to seeing you in New Orleans. Please feel free to contact the SAA Office with any questions you may have at email@example.com. Please communicate all arrangements for exhibiting directly with the SAA.
Sheraton New Orleans Hotel
500 Canal Street
New Orleans, LA 70130
Phone: (504) 525-2500
Hotel Reservations: (888) 627-7033
Hotel and conference registrations open 1 January 2016. The SAA’s discounted rate at the Sheraton New Orleans Hotel is $139 per night for single and double occupancy; additional guests are $25 per person per night. Club-level rooms are available for $169. Mandatory state and local taxes are charged at 13%, and Louisiana charges a $3 per room per night occupancy tax. Rates are guaranteed through 2 March 2016. The SAA has also negotiated for complimentary in-room high-speed internet access. When making hotel reservations, be sure to identify yourself as an SAA participant to secure the negotiated rates.
For details on shipping materials to the SAA conference in New Orleans, please review the FedEx shipping instructions.
Exhibit Location and Times
The exhibit space in the Sheraton New Orleans is Grand Ballroom DE and will be open:
Thursday, 24 March: 8:00AM – 6:00PM
Friday, 25 March: 8:00AM – 6:00PM
Saturday, 26 March: 8:00AM – 12:00PM
Times are subject to change, and the final schedule will be announced in the bulletin that will be posted on the SAA website on 1 January 2016. In the days before the conference, the program for New Orleans will also be posted on the SAA website at http://www.shakespeareassociation.org/saa-archives/meeting-programs/.
In recent years, SAA seminars have begun at 10:00AM on Thursday morning of the conference, meaning that members will be circulating around the registration desk and exhibit space early in the morning. Exhibit set-up will begin on Wednesday, 23 March at 5:00PM and end at 10:00PM that evening.
Charges to Exhibit
Fees are $350 for one skirted table and $200 for each additional skirted table. The link provided below also offers the opportunity to reserve power ($60) and internet access ($100) for exhibit table(s) and contains an open comments section in which you can convey special requests to the SAA office.
Click here to access the Registration form for publishers wishing to exhibit at the 2016 conference in New Orleans.
Ad Space in the 2016 Conference Program
Full page ad (4 3/4″ wide by 8″ tall): $1,000
Half-page ad (4 3/4″ wide by 3 3/4″ tall): $600
Ads must be camera ready and be uploaded as a pdf file via the form below. The deadline to submit an ad is 15 February 2016.
Click here to access the Program Ad Reservation Form for publishers wishing to advertise in the 2016 conference program.
Details from the 2015 meeting in Vancouver can be found on this online registration form.